Council for Technical Education & Vocational Training
Madhesh Province Office
Janakpur, Dhanusha

REQUEST FOR PROPOSALS (RFP)

for

Conducting Market Oriented Short Term Skill Training Courses

On
Different occupations under Engineering, Agriculture, Tourism, hospitality and others Sector

Issued by
Council for Technical Education and Vocational Training (CTEVT)
Madhesh Province Office Janakpur, Dhanusha
Phone: 9854021182, 9854021193
Email: ctevtp2prasasan@gmail.com

Magh 2078

Contents

Section 1. Letter of invitation ………………………………………………………2 Section 2. Information to consultants……………………………………………..3 Section 3. Technical Proposal- Standard Forms……………………………….17 Section 4. Financial Proposal - Standard Forms……………………………….23 

Section 1.Letter of Invitation
Council for Technical Education and Vocational Training
Madhesh Province Office
Janakpurdham, Dhanusha
Nepal 2075 (2019)

Regd. No. 336/2078-079
Date: 2078.10.19

The 
Dear Training Provider
1. Council for Technical Education & Vocational Training (CTEVT), Madhesh Province Office is conducting short term training based on TNA through close co-ordination with Local Government (Palika’s), Chamber of Commerce, and other stakeholders of TVET sector (both GoN & Private) to interested poor, out of school, women & disadvantaged group aiming to increase their participation in production and services through self or domestic wage employment in their respective areas. The objective of the program is to improve the living standard of Nepalese workers, particularly women and people from disadvantaged groups through continuous employment. Thus, the CTEVT Madhesh province Office intends to apply a portion of this fund to eligible payments under this Contract.
2.	CTEVT Madhesh Province Office now invites proposals to conduct the following short-term training courses as per CTEVT curricula provided in CTEVT website www.ctevt.org.np.
3.	The Request for Proposal (RFP) has been addressed to the following Trade & Occupations.
S.N.	Name of Trade	Occupation	District	
1				
2				
3				

4.	A consultant will be selected under Quality and Cost Based Selection (QCBS) Method and procedures described in this RFP.
5.	The RFP includes the following documents: Section 1 - Letter of Invitation
Section 2 - Information to Training Providers 
Section 3 - Technical Proposal - Standard Forms 
Section 4 - Financial Proposal - Standard Forms 
Section 5 - Terms of Reference (Already provided with EOI)

6.	Please inform us within 5 days of receiving the RFP document, that:
(a)	you received the letter of invitation; and
(b)	Whether you will submit a proposal or not. 

Yours sincerely,

.........................................
Nagendra Shah, 
Director 
CTEVT Madhesh Province Office Janakpurdham, Dhanusha

Section 2. Information to Consultants/TPs

1.	Introduction	1.1	The Client named in the Data Sheet will select a Training
Provider among those listed in the Letter of Invitation, in accordance with the method of selection specified in the Data Sheet.
1.2	The Training Providers are invited to submit a Technical Proposal and a Financial Proposal, for services as specified in the Data Sheet The proposal will be the basis for contract negotiations and ultimately for a signed contract with the selected consultant.
1.3	The Training Providers must familiarize themselves with local conditions and consider them in preparing their proposals. To obtain first-hand information on the assignment and on the local conditions, Training Providers are encouraged to visit the Client before submitting proposal and are advised to attend a pre- proposal conference if one is specified in the Data Sheet or contact us.(9854021193)
1.4	The Client will provide the inputs specified in the Data Sheet, assist the Training Providers in obtaining curriculums needed to carry out the services, and make available relevant project data and reports.
1.5	Please note that (i) the costs of preparing the proposal and of negotiating the contract, including a visit to the Client, are not reimbursable as a direct cost of the assignment; and (ii) the Client is not bound to accept any of the proposals submitted.
1.6	GoN (or Donor Agency) policy requires that consultants provide professional, objective, and impartial advice and at all times hold the Client’s interest's paramount, without any consideration for future work, and strictly avoid conflicts with other assignments or their own corporate interests. Training Providers will not be hired for any assignment that would be in conflict with their prior or current obligations to other clients, or that may place them in a position of not being able to carry out the assignment in the best interest of the Client.
1.7.1	Without limitation on the generality of this rule, Training Providers shall not be hired under the circumstances set forth below:
Training Providers, engaged by the Client to provide goods or works for the project, and any of their affiliates, shall be disqualified from providing consulting services for the same project. Conversely, Training Providers hired to provide training services for the preparation or implementation of a project, and any of their affiliates, shall be disqualified from subsequently providing goods or works or services related to the initial assignment (other than a continuation of the Training Provider’s earlier training services) for the same project.
Training Providers or any of their affiliates shall not be hired for any assignment which meet to its nature, may be in conflict with another assignment of the Training Providers.
1.7.2	Any previous or on-going participation in relation to the assignment by the Training Provider, its professional staff or affiliates or associates under a contract with the GoN may result in rejection of the proposal. Training Providers should clarify their situation in that respect with the Client before preparing the
1.7.1	
Proposal.
1.8	It is the GoN’s policy to require its implementing agencies, as well as Training Providers under GoN (or Donor Agency) financed contracts, to observe the highest standard of ethics during the selection and execution of such contracts. In pursuance of this policy, the GoN:
a.	defines, for the purposes of this provision, the terms set forth below as follows:
i.	“corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to influence the action of a public official in the selection process or in contract execution; and
ii.	“fraudulent practice” means a misrepresentation of facts in order to influence a selection process or the execution of a contract to the detriment of the Client, and includes collusive practices among Training Providers (prior to or after submission of proposals) designed to establish prices at artificial, non-competitive levels and to deprive the borrower of the benefits of free and open competition.
b. 	will reject a proposal for award if it determines that the Training Provider recommended for award has engaged in corrupt or fraudulent activities in competing for the contract in question;
c.	will cancel the Training Provider’s contract if it at any time determines that corrupt or fraudulent practices were engaged in by representatives of the Training Provider or the Client during the selection process or the execution of that contract;
d. 	will debar a Training Provider for a stated period of time, to be awarded a contract if it at any time determines that the Training Providers has engaged in corrupt or fraudulent practices in competing for, or in executing, a contract; and
e. 	will have the right to require that, a provision be included requiring Training Providers to permit the Client inspect their accounts and records relating to the performance of the contract and to have them audited by auditors appointed by the Client.
1.9	Training Providers shall not be under a debarment for corrupt and fraudulent practices issued by GoN accordance with the above sub para. 1.8 (d).
1.10	Training Providers shall be aware of the provisions on fraud and corruption stated in the Standard Contract under the clauses indicated in the Data Sheet.
1.8	

2.   Clarification and Amendment of RFP Documents	2.1	Training Providers may request a clarification of any of the RFP documents up to the number of days indicated in the Data Sheet before the proposal submission date. Any request for clarification must be sent in writing by paper mail, cable, telex, facsimile, or electronic mail to the Client’s address indicated in the Data Sheet. The Client will respond by cable, telex, facsimile, or electronic mail to such requests and will send written copies of the response (including an explanation of the query but without identifying the source of inquiry) to all invited consultants who intend to submit proposals.
2.2	At any time before the submission of proposals, the Client may, for any reason, whether at its own initiative or in response to a clarification requested by an invited consultant, amend the RFP. Any amendment shall be issued in writing through addenda. Addenda shall be sent by mail, cable, telex, facsimile, or electronic mail to all invited Training Providers and will be binding on them. The Client may at its discretion extend the deadline for the submission of proposals.	
3.   Preparation of Proposal	3.1 Training Providers are requested to submit a proposal Sub  - Clause 1.2 written in the language(s) specified in the Data Sheet.	
Technical Proposal	3.2	In preparing the Technical Proposal (TP), Training Providers are expected to examine the documents constituting this RFP in detail. Material deficiencies in providing the information requested may result in rejection of a proposal.
3.3	While preparing the Technical Proposal, Training Providers must give particular attention to the following:
If a Training Provider considers that it does not have all the expertise for the assignment, it may obtain a full range of expertise by associating with individual consultant(s) and/or other Training Providers or entities in a joint venture or sub-consultancy, as appropriate. Consultants may associate with the other Training Providers invited for this assignment only with approval of the Client as indicated in the Data Sheet. Training Providers are restricted for JV process but in urgency they must obtain the approval of the Client to enter into a joint venture with Training Providers not invited for this assignment.
For assignments on a staff-time basis, the estimated number of professional staff-months is given in the Data Sheet. The proposal shall, however, be based on the number of professional staff- months estimated by the Training Provider. For fixed-budget-based assignments, the available budget is given in the Data Sheet, and the Financial Proposal shall not exceed this budget.
It is desirable that the majority of the key professional staff proposed be permanent employees of the Training Provider or have an extended and stable working relationship with it.
Proposed professional staff must, at a minimum, have the experience indicated in the Data Sheet, preferably working under conditions similar to those prevailing in Nepal.
Alternative professional staff shall not be proposed, and only one curriculum vitae (CV) may be submitted for each position.
Reports to be issued by the Training Providers as part of this assignment must be in the language(s) as specified in the Data Sheet.	

3.4	The Technical Proposal shall provide the following information using the attached Standard Forms (Section 3):
A brief description of the Training Provider’s organization and an outline of recent experience on assignments (Section 3B) of a similar nature. For each assignment, the outline should indicate, inter alia, the client, location and duration of the assignment, contract amount, and Training Provider’s involvement.
Any comments or suggestions on the Terms of Reference and on the data, a list of services, and facilities to be provided by the Client (Section 3C).
A description of the methodology and work plan for performing the assignment (Section 3D).
The list of the proposed staff team by specialty, the tasks that would be assigned to each staff team member, and their timing (Section 3E).
CVs recently signed by the proposed professional staff and the authorized representative submitting the proposal (Section 3F). Key information should include number of years working for the Training Provider/entity and degree of responsibility held in various assignments during the last ten (10) years.
Estimates of the total staff input (professional and support staff; staff time) needed to carry out the assignment, supported by bar chart diagrams showing the time proposed for each professional staff team member (Sections 3E and 3H).
A detailed description of the proposed methodology, staffing, and monitoring of training, if the Data Sheet specifies training as a major component of the assignment.
Any additional information requested in the Data Sheet.

3.5	The   Technical   Proposal   shall   not   include   any   financial information.

Financial Proposal
3.6	
In preparing the Financial Proposal (FP), Training Provider share expected to take into account the requirements and conditions outlined in the RFP documents. The Financial Proposal should follow Standard Forms (Section 4). It lists all costs associated with the assignment, including (a) remuneration for staff (in the field and at headquarters), and (b) reimbursable expenses such as subsistence (per diem, housing), transportation (mobilization and demobilization), services and equipment (vehicles, office equipment, furniture, and supplies), office rent, insurance, printing of documents, communication (Telephone, Fax etc.) surveys, and training, if it is a major component of the assignment. If appropriate, these costs should be broken down by activity.

3.7	The Financial Proposal should include all duties, taxes and other levies, and other charges imposed under the applicable law payable by the Training Provider under the Contract or for any other cause.

3.8	Training Providers shall express the price of their services in Nepalese Rupees.

3.9	The Data Sheet indicates the required validity period of the proposals. During this period, the Training Providers expected
3.4	

to keep available the professional staff proposed for the assignment. The Client will make its best effort to complete negotiations within this period.  If the Client wishes to extend the validity period of the proposals, the Training Providers who do not agree have the right not to extend the validity of their proposals.	
4.   Submission, Receipt, and Opening of Proposals	4.1	The original proposal (TP and FP) shall be prepared in indelible ink. It shall contain no interlineations or overwriting, except as necessary to correct errors made by the Training Provider itself. Any such corrections must be initialed by the persons or person who sign(s) the proposals.
4.2	An authorized representative of the Training Providers shall initial all pages of the original Technical and Financial Proposals. The authorization shall be in the form of a written power of attorney accompanying the Proposal.
4.3	For each proposal, the consultants shall prepare the number of copies indicated in the Data Sheet. Each Technical Proposal and Financial Proposal shall be marked “ORIGINAL” or “COPY” as appropriate. If there are any discrepancies between the original and the copies of the proposal, the original governs.
4.4	The original and all copies of the Technical Proposal shall be placed in a sealed envelope clearly marked “Technical Proposal,” and the original and all copies of the Financial Proposal in a sealed envelope clearly marked “FINANCIAL PROPOSAL” and warning: “DO NOT  OPEN WITH THE TECHNICAL PROPOSAL.” Both envelopes shall be placed into an outer envelope and sealed. This outer envelope shall bear the submission address and other information indicated in the Data Sheet and be clearly marked, “DO NOT OPEN, EXCEPT IN PRESENCE OF THE EVALUATION COMMITTEE.”
4.5	The completed Technical and Financial Proposals must be delivered at the submission address on or before the time and date stated in the Data Sheet. Any proposal received after the closing time for submission of proposals shall be returned unopened.
4.6	After the deadline for submission of proposals, the Technical Proposal shall be opened immediately by the evaluation committee. The Financial Proposal shall remain sealed and deposited with the Client’s Procurement Unit until all submitted proposals are opened publicly.	
5.   Proposal Evaluation	
General	5.1	From the time the bids are opened to the time the contract is awarded, if any Training Provider wishes to contact the Client on any matter related to its proposal, it should do so in writing at the address indicated in the Data Sheet. Any effort by the Training Provider to influence the Client in the Client’s proposal evaluation, proposal comparison or contract award decisions may result in the rejection of the consultant’s proposal.
5.2	Evaluators of Technical Proposals shall have no access to the Financial Proposals until the technical evaluation, is concluded.	
Evaluation of	5.3 The evaluation committee, appointed by the Client as a whole, and	

Technical Proposals (QCBS,QBS,FBS, LCBS))	each of its members individually, evaluates the proposals on the basis of their responsiveness to the Terms of Reference, applying the evaluation criteria and point system specified in the Data Sheet. The evaluation committee shall compute the score obtained by each proposal by taking the average of the scores given by each member to the particular proposal. Each responsive proposal will be given a technical score (St). A proposal shall be rejected at this stage if it does not respond to important aspects of the Terms of Reference or if it fails to achieve the minimum technical score indicated in the Data Sheet.
5.4 In the case of Quality-Based Selection, the highest ranked consultants are invited to negotiate its proposal and the contract on the basis of the Technical Proposal and the Financial Proposal submitted in accordance with the instructions given in para. 1.2 and the Data Sheet.	
Public Opening and Evaluation of Financial Proposals (CBS Only)	5.5. The Financial Proposals shall be opened publicly in the presence of the Training Providers representatives who choose to attend. The name of the Training Provider and the proposed prices shall be read aloud and recorded. The Client shall prepare minutes of the public opening.	
Public Opening and Evaluation of Financial Proposals (QCBS , FBS,LCBS)	5.6	After the evaluation of quality is completed, the Client shall notify those Training Providers whose proposals did not meet the minimum qualifying mark or were considered non-responsive to the RFP and Terms of Reference, indicating that their Financial Proposals will be returned unopened after completing the selection process. The Client shall simultaneously notify the Training Providers that have secured the minimum qualifying mark, indicating the date and time set for opening the Financial Proposals. The opening date shall be 7 days after the notification date. The notification may be sent by registered letter, cable, telex, facsimile, or electronic mail.
5.7	The Financial Proposals shall be opened publicly in the presence of the Training Providers representatives who choose to attend. The name of the Training Provider, the technical scores, and the proposed prices shall be read aloud and recorded when the Financial Proposals are opened. The Client shall prepare minutes of the public opening.
5.8	The evaluation committee will determine whether the Financial Proposals are complete (i.e., whether they have cost all items of the corresponding Technical Proposals; if not, the Client will cost them and add their cost to the initial price), correct any computational errors.
5.9	In case of Fixed Budget Selection (FBS), the Training Provider’s Financial Proposals with cost more than the specified fixed budget ceiling by the Client in Data Sheet shall be rejected.
5.10	In case of Least Cost Based Selection (LCBS), the Training Provider’s proposal which has scored the minimum pass mark in the Technical proposal and is of the least cost in the financial proposal shall be invited for negotiation.
5.11	In case of QCBS and FBS with financial proposal within specified fixed budget ceiling, the lowest Financial Proposal (Fm) will be given a financial score (Sf) of 100 points. The financial scores (Sf) of the other Financial Proposals will be computed as indicated in the Data Sheet. Proposals will be ranked according to their combined technical (St) and financial (Sf) scores using	

the weights (T = the weight given to the Technical Proposal; P = the weight given to the Financial Proposal; T + P = 1) indicated in the Data Sheet: S = St x T% + Sf x P%. The consultant achieving the highest combined technical and financial score will be invited for negotiations.	
6.   Negotiations	6.1	Negotiations will be held at the address indicated in the Data Sheet. The aim is to reach agreement on all points and sign a contract.
6.2	Negotiations will include a discussion of the Technical Proposal, the proposed methodology (work plan), staffing and any suggestions made by the Training Provider to improve the Terms of Reference. The Client and Training Provider will then work out final Terms of Reference, staffing, and bar charts indicating activities, staff, periods in the field and in the home office, staff-months, logistics, and reporting. The agreed work plan and final Terms of Reference will then be incorporated in the “Description of Services” and form part of the contract. Special attention will be paid to getting the most the Training Provider can offer within the available budget and to clearly defining the inputs required from the Client to ensure satisfactory implementation of the assignment.
6.3	Unless there are exceptional reasons, the financial negotiations will involve neither the remuneration rates for staff (no breakdown of fees) nor other proposed unit rates in the cases of QCBS methods. For QBS, the Training Provider should provide the information on remuneration rates described in the Appendix to this information.
6.4	Having selected the Training Provider on the basis of, among other things, an evaluation of proposed key professional staff, the Client expects to negotiate a contract on the basis of the experts named in the proposal. Before contract negotiations, the Client will require assurances that the experts will be actually available. The Client will not consider substitutions during contract negotiations unless both parties agree that undue delay in the selection process makes such substitution unavoidable or that such changes are critical to meet the objectives of the assignment. If substitution is considered, then the proposed alternative candidate shall be evaluated as per the original criteria. The qualification and experience of the substitute candidate shall equal to or higher than the originally proposed candidate. If this is not the case and if it is established that key staff were offered in the proposal without confirming their availability, the consultant may be disqualified.
6.5	The negotiations will conclude with a review of the draft form of the contract. If negotiations fail, the Client will invite the consultant whose proposal received the second highest score to negotiate a Contract.	
7.   Award of Contract	7.1	Pursuant to Sub-Clause 6.5, the consultant, with whom agreement is reached following negotiation, shall be selected for approval of his proposal and the Client shall notify its intention to accept the proposal to the selected Training Provider and other short-listed Training Providers within 7 days of selection of the winning proposal.

7.2	Any Training Provider, who has submitted a proposal and is not	

satisfied with the procurement process or Client’s decision provided as per Sub - Clause 7.1 and believes that the Client has committed an error or breach of duty which has or will result in loss to him then the Training Provider may give an application for review of the decision to the Client with reference to the error or breach of duty committed by the Client. The review application should be given within 7 days of receipt of information regarding the issue of letter by the Client notifying it’s intention to accept the winning proposal pursuant to Sub Clause 7.1.
7.3	If the review application is not received by the Client pursuant to Sub-Clause 7.2 then the proposal of the Training Provider, selected as per Sub-Clause 7.1 shall be accepted and the successful Training Provider shall be notified to come for signing the Agreement within 15 days.
7.4	If the Training Provider fails to sign an agreement pursuant to Sub-Clause 7.3 then the Client will invite the Training Provider whose proposal received the next highest score to negotiate a contract.
7.5	If a review application is received by the Client pursuant to Clause
7.1 then the Client will clarify and respond within 5 days of receiving such application
7.6	If the applicant is not satisfied with the decision given by the procuring entity and/ or the decision is not given by the Procuring Entity Chief within 5 days, then the applicant can file a complaint to the Review committee within 7 days.
7.7	The Client shall return the unopened Financial Proposals of those Training Providers who did not pass the technical evaluation.
7.8	The Training Provider is expected to commence the assignment on the date and at the location specified in the Data Sheet.	
8.   Confidentiality	8.1 Information relating to evaluation of proposals and recommendations concerning awards shall not be disclosed to the Training Providers who submitted the proposals or to other persons not officially concerned with the process, until the letter of intention to accept the proposal is not issued to the selected Training Provider pursuant to Sub- Clause 7.1.	
9. Conduct of Consultants	9.1	The Training Provider shall be responsible to fulfil his obligations as per the requirement of the Contract Agreement, RFP documents and GoN’s Public Procurement Act and Regulations.

9.2	The Training Provider shall not carry out or cause to carry out the following acts with an intention to influence the implementation of the procurement process or the procurement agreement:
a.	give or propose improper inducement directly or indirectly,
b.	distortion or misrepresentation of facts
c.	engaging or being involved in corrupt or fraudulent practice
d.	interference in participation of other prospective bidders.
e.	coercion or threatening directly or indirectly to impair or harm, any party or the property of the party involved in the procurement proceedings,
f.	collusive  practice  among  Training  Providers  before  or  after	

submission of proposals for distribution of works among Training Providers or fixing artificial/uncompetitive proposal price with an intention to deprive the Client the benefit of open competitive proposal price.
g. contacting the Client with an intention to influence the Client with regards to the proposals or interference of any kind in examination and evaluation of the proposals during the period after opening of proposals up to the notification of award of contract

10.	Blacklisting Training Provider
10.1	
Without prejudice to any other rights of the Employer under this Contract, the Public Procurement Monitoring Office may blacklist a Training Provider for his conduct up to three years on the following grounds and seriousness of the act committed by the Training Provider:
a)	if it is proved that the bidder committed acts pursuant to the Information to Consultants clause 9.2,
b)	if the bidder fails to sign an agreement pursuant to Information to Consultants clause 7.3,
c)	if it is proved later that the bidder/contractor has committed substantial defect in implementation of the contract or has not substantially fulfilled his obligations under the contract or the completed work is not of the specified quality as per the contract
d)	if convicted by a court of law in a criminal offence which disqualifies the consultant from participating in the contract.
e)	if it is proved that the contract agreement signed by the consultant was based on false or misrepresentation of consultant’s qualification information,
f)	other acts mentioned in the Data Sheet or SCC
10.2	A Training Provider declared blacklisted and ineligible by the Non-Public procurement Office and or concerned Donor Agency in case of donor funded project shall be ineligible to bid for a contract during the period of time determined by the GON and or the concerned donor agency.
10.1	

Information to Training Provider
DATA SHEET

Clause Reference

1.1	The name of the Client is:
Council for Technical Education and Vocational Training (CTEVT) Madhesh Province Office 
Janakpurdham ,Dhanusha
Phone :
9854021182, 
9854021193
The method of selection is: Quality and Cost Based Selection (QCBS) Method in accordance with the procedures set out in the Public Procurement Act 2063 and Public Procurement Regulation, 2064 and its amendments.	

1.2	The name, objectives, and description of the assignment are:

Name: Training service for conducting Short Term training courses (Level-1) as per CTEVT curriculum.

Objectives: The main objective of the assignment is to deliver quality skill training for the targeted beneficiaries following the CTEVT curricula, managing their skill testing level-1  and assisting them for employment in trained occupations.

Description: CTEVT Madhesh Province office aims to procure experienced, eligible and competent private Training Provider to conduct Short Term training courses (Level-1) of duration as per CTEVT Curricula including soft skills training to the Nepalese youth inclusive of women and other disadvantaged group in following occupations and number of trainees. The training will be conducted in proposed districts of the Madhesh Province:

District with Palikas	
Occupation	
Number	
Level	

	

	

	

Training providers having adequate facilities to provide training in the related occupation are requested to submit their proposals. There must be agreement/Permission letter between the TP and each Proposed local Bodies with their shared roles and responsibilities to perform the assignment otherwise TP’s should conduct training on specified occupation at allocated venue by CTEVT, Madhesh Province. In the process of evaluation of proposals, CTEVT Madhesh Province team will verify the physical facilities.
Joint venture between training providers and sub-contracting of the assignment will not be accepted.	

1.3	A pre-proposal conference will be held on 2078.10.26 at 1:00pm in Zoom Meeting, CTEVT Madhesh Province Office. 
The name(s), address(es), and telephone numbers of the Client’s official(s) are: Name: CTEVT Madhesh Province Office
Address: Janakpurdham, Dhanusha
Telephone No: 9854021182, 9854021193	

1.4	The Client will provide the following inputs: Training curriculum, Training Implementation Guidelines and other relevant documents	
1.5	The clauses on fraud and corruption in the Contract are: As per the standard form of contract	

1.6	Clarifications may be requested 5 days before the proposal submission date

The address for requesting clarifications is: Name: CTEVT Madhesh Province Office
Address: Janakpurdham, Dhanusha 
Telephone No: 9854021182, 9854021193	
1.7	Proposals should be submitted in the following language(s): English	
1.8	(i)	Short listed Training Provider/entity may associate with other short-listed consultants: No

a.	The estimated number of professional staff-months required for the assignment is:
1 (One) Training Coordinator for up to 60 Trainees (about 3 months) 
2 (Two) Instructors for 20 trainees (3 months)

(ii)	The minimum required experience of proposed professional staff is:
As per ToR

(iii)	Reports that are part of the assignment must be written in the following language(s): English	
1.9	(i) Training is a specific component of this assignment: Details is as per the ToR
(ii) Additional information in the Technical Proposal includes: As per the ToR	
2.1	Proposals must remain valid 90 days after the submission date, i.e., until: 2078.11.04 (16th February 2022)	
		
2.2	Consultants must submit an original and one additional copies of each proposal:

	
2.3	The proposal submission address: 
Name: CTEVT Madhesh Province Office
Address: Janakpurdham, Dhanusha 
Telephone No: 9854021182, 9854021193
Information on the outer envelope should also include:
The original and a copy of the technical Proposals shall be placed in a sealed (Lahachhap) envelope clearly marked “Technical Proposal for CTEVT Madhesh Province Office Training on [Insert Name of occupation] in [Insert Location/s]” and the original and a copy of financial proposal in another sealed (Lahachhap) envelope clearly marked “Financial Proposal for CTEVT Madhesh Province Office Training on [Insert Name of occupation] in [Insert Location/s]”.
Both envelopes shall be placed into an outer envelope and sealed (Lahachhap). This outer envelope shall clearly mark “Proposals for CTEVT Madhesh Province Office Training on [Insert Name of occupation] in [Insert Location/s]”.	

		

3	Proposals must be submitted not later than: [ 17 hours of 04th  day of Falgun, 2078, 16/02/2022]
The technical proposals will be opened on 2078/11/04 onwards at CTEVT Madhesh Province  Office, Janakpurdham. (If any changes that can be informed at pre-proposal conference.)	

4.1	The address to send information to the Client is: 
Name: CTEVT Madhesh Province Office
Address: Janakpurdham, Dhanusha, Telephone No: 9854021182, 9854021193	

4.2	The number of points to be given under each of the evaluation criteria are:
Points
(i)	Specific experience of the consultants related to the assignment	[10)

(ii)	Adequacy of the proposed work plan and methodology
in responding to the Terms of Reference	[20 - 30]

(iii)	Qualifications and competence of the key staff for the
Assignment	[30 - 50]

(iv)	Sustainability and Rewarding Employment Mechanism	[up to 10]

Total Points:	100

The number of points to be given under each evaluation sub criteria for qualifications of staff are:
Points

(i)	General qualifications		[20 - 30]
(ii)	Specific Experience related to training	[30 - 50]
(iii)	Relevant Training received		[10 - 20] 
(iv)	Total Points: 		100
The minimum technical score required to pass: 60	
4.3	The fixed Budget Ceiling for the assignment is: NA	

4.4	The formula for determining the financial scores is the following:
[Either Sf = 100 x Fm/F, in which Sf is the financial score, Fm is the lowest price and F the price of the proposal under consideration, or another proportional linear formula] The weights given to the technical and Financial Proposals are:
T (Technical Proposal) = 0.8, and P (Financial Proposal) = 0.2	

5.1	The address for negotiations is: 
Name: CTEVT Madhesh Province Office
Address: Janakpurdham, Dhanusha, Telephone No: 9854021182, 9854021193	

6	The assignment is expected to commence immediate after agreement in specified locations as per ToR

Section 3. Technical Proposal - Standard Forms

3A. Technical Proposal Submission Letter. 3B. Consultant’s References.
3C: Specific Experience of the Consultants related to the Assignment
3D Available Infrastructure, Physical facilities and Tool Equipment's.
3E. Description of the methodology and work plan to perform the assignment. 
3F. Team composition and task assignments.
3G. Format of curriculum vitae (CV) for proposed professional staff. 3H. Time schedule for professional personnel.
3I. Activity (work) schedule.

3A Technical Proposal Submission Letter

Date: ....................................

The Director
CTEVT Madhesh Province Office
Janakpurdham, Dhanusha

Subject: Submission of the Technical Proposal

Dear Sir:

We, the undersigned, offer to provide the Consulting Service for conducting short term training courses of L-1 .( As per CTEVT’s Curriculum) on ………………………….in accordance with your Request for Proposal dated --------/----/2078 and our Proposal. We are hereby submitting our technical proposal sealed (Lahachhap) under a separate envelope.

If negotiations are held during the period of validity of the proposal, i.e., before -------/-----------/2078 we undertake to negotiate based on the proposal. Our proposal is binding upon us and subject to the modifications resulting from contract negotiations. We here by confirm that our proposal is in accordance with the Standard Forms provided in the Request for Proposal (RFP).

We understand you are not bound to accept any Proposal you receive. Sincerely Yours,

Authorized Signature:
Name and Title of Signatory: Name of Training Provider: Address:
Stamp of the Training Provider:

3B Training Provider’s References

3B.1 Background information of the Consulting Firm (Maximum 1000 words)

3B.2 Understanding the Objective of the Assignment

3B.3 Expected output/outcome of the Assignment

3C: Specific Experience of the Consultants related to the Assignment

3C.1 Training Experience in Related Occupation (at least 390 hours) imparted in last five fiscal years (2073/074 to 2077/078)

S.N.	

Occupations	Number of Trainees Trained	Number of Trainees Passed Skill test	
Number of graduates Employed	Funding Organization/client (write full name and address)	
In which Fiscal Year & District training was conducted?	
1							
2							
3							
(Please attach notarized copies of experiences only provided by the funding agency and NSTB. Do not attach the copy of agreement)
3D Available Infrastructure, Physical facilities and Tool Equipment's.
Availability of Infrastructure: Office Building, Classrooms, Practical Workshop/labs, Library, Hostels, Toilets for male and female, furniture, Water facility, Internet, electricity etc. and available teaching learning materials for those occupations
3D.1. Office Space and Training Facilities of Training Provider

S.N.	Particular	Description	Unit (Number)	Size	Remark	
1						
2						
3						
4						
5						

3E.	DESCRIPTION OF THE METHODOLOGY AND WORK PLAN FOR PERFORMING THE
ASSIGNMENT.

3E.1.Preparation methodology
•	Social marketing and Awareness 
•	Participants Selection
•	Venue Management
•	Safety Measures/ Emergency Preparedness
3E.2.Implementation methodology
•	Training implementation method
•	Work Plan
•	Personnel schedule
•	Monitoring and Performance Evaluation Methodology
•	Arrangement for Skill Testing
•	Job Placement Strategy
•	Communication and Reporting Mechanism
3E.3. Other Innovative Ideas Related to the Assignment

3F.	TEAM COMPOSITION AND TASK ASSIGNMENTS
Provide information on staff proposed for the training under this assignment.

S. N.	Proposed Position	Name	Qualification	ToT  or IS Training	Experience Years Experience	
1	Coordinator					
2	Trainer-1					
	Trainer-2					
	…………….					
(CVs of the staffs shall be recently signed by the proposed professional staff and the authorized representative of the Training provider/s to be considered for evaluation.) Please submit the notarized copies only. If same experts CV is submitted by more than one training provider such CV will not be evaluated in any TPs favour.
1.	Highest academic certificate
2.	TOT/ instructional skills(IS) /managerial skills certificates and
3.	Evidence of relevant Experiences and similar tasks performed; based on the submitted CV.
1.	
3 G. FORMATS OF CURRICULUM VITAE (CV) FOR PROPOSED PROFESSIONAL STAFF
Proposed Position:  ......................................Name of   Staff:……………………
Name of Training  Provider/Institute:…………..
Phone /Mobile No.  of  Staff:………………… Date of Birth:……………….
Membership in Professional Societies:………………..
Education:
[Summarize the degrees obtained, college and university and Year of education Completion of a staff member.]

Qualification	Institute/School/College	Year of Completion	

Employment Record:
[Starting with present relevant position, list in chronological order every employment held.  List all dates and positions held, names of employing organizations and major tasks performed,]

Position and Duration	Employer	Major tasks Performed	
Example	(Instructor	from 2071 to till date)	XYZ	……….
……………….	

Training:
[Summarize relevant training (TOT or IS Training or Management and Supervision) successfully completed by staff member, giving names of training institution and duration.]

Training	Institute	Duration and Date	
			
Certification:
I, the undersigned, certify that to the best of my knowledge and belief, these data correctly describe my qualifications, my experience, and me.
 	Date:   	
[Signature of staff member and authorized representative of the consultant]	Day/Month/Year]

Full name of staff member:  		 Full name of authorized representative:  	 Stamp of the Training provider:  		 

3H.	TIME SCHEDULE FOR PROFESSIONAL PERSONNEL

Name	Position	Responsibility	Months (in the Form of a Bar Chart)	Remarks	
			1	2	3	4	5		
	Training Coordinator								
	Instructor-1								
	Instructor-2								

									

									

Full-time:	Part-time:	 	
Activities Duration:	 	
Signature: 	 (Authorized representative)

Full Name:     	Title: 

Address: 	

Cell no :_ 	

3I.	ACTIVITY (WORK) PLAN

S.N.	Activity (Work)	[1st, 2nd, etc. are months from the start of assignment.]	Remarks	
		
1st	
2nd	
3rd	
4th	

							

							

							

							

							

							

							

							

Section 4. Financial Proposal - Standard Forms

4A.	Financial Proposal submission form. 4B.	Summary of costs.
4C.	Detailed Breakdown of Cost
4D.	Instructions for Cost Calculations

4A.	FINANCIAL PROPOSAL SUBMISSION LETTER

Date: ....................................

The Director
CTEVT Madhesh Province Office
Janakpurdham, Dhanusha

Subject: Submission of the Financial Proposal

Dear Sir/Madam;
We, the undersigned, offer to provide the Consulting Service for conducting short term training courses of L-1. (As per CTEVT Curriculum). on …………………………. in accordance with your request for proposal dated --------/-------------------/2078 and our proposal. Our attached Financial Proposal is for the sum of NRs..------------------------(Amount in words--------------------------------------------
---------------------------------------------------).
Our Financial Proposal shall be binding upon us subject to the modifications resulting from Contract negotiations, up to expiration of the validity period of the Proposal, i.e., -----------/-----/ 2078.

We understand you are not bound to accept any proposal you receive. Sincerely Yours,

Authorized Signature:
Name and Title of Signatory: Name of the Training provider: Address:
Stamp of the Training provider:

4B.	SUMMARY OF COSTS

Costs	Amount(s)	Amount in Figure	

Subtotal			
Total without VAT			
Value Added Tax (VAT)			

Total Amount of Financial Proposal			

4C. Detailed BREAKDOWN OF COST
Financial Proposal for Training Courses
Name of TP:	Address:
Occupation:	Training Duration: 390 hrs. as per CTEVT curricula.
Important Note:
•	Proposed number of participants =
•	Ceiling (Upper limit) of direct cost for training per Group = 3,43,500 Including All Taxes
•	Skill Test Fee = Rs. 30,000/Group (Included in direct cost)
•	Tiffin @ Rs 50/Participant/day= Rs. 65000/Group (Included in direct cost)
•	Other Expenditure as per CTEVT Short term training Guideline (Karyabidhi) 2077” (2nd Revised 2078)

SN	Cost Items	Cost (Rs) (Excluding VAT)	In Words	
A	Direct Cost			
A.1	Direct cost for training			
A.2	Announcement and participant selection			
A.3	Training Co coordinators Remuneration			
A.4	Trainers Remuneration			
A.5	Tools and equipment cost			
A.6	Training materials cost			
A.7	Group Accidental Insurance cost			
A.8	Logistic and administrative cost			
A.9	Sub Total of direct cost for training (A.1 to A.7)			
A.10	VAT @13% of A.8			
A.11	Total of direct cost for training			
A.12	Cost per participants (A.11÷ no of trainees proposed)			
B	Reimbursable cost			

B.1	Tiffin and travel expense @ Rs. 50/participant/ 65 days (Rs. 65000 for 20 participants)			
B.2	Skill Test Fee @ Rs. 30000/Group			

B.3	Sub Total of reimbursable cost for training (B.1 to B.2)			
	Grand Total (A.11+B.3)			
Office Stamp
Authorized Signature Date:

4D Instructions for Cost Calculations

A.	Direct cost

A.1.	Announcement and participant’s selection: This includes the cost of outreach and social marketing activities to be conducted by the TPs utilizing print, electronic and other Medias in the proposed locations in order to select the target participants. This also includes the cost incurred during the participants’ selection process.

A.	2: Training Coordinator: The training coordinator will be a full-time employee of the training provider. The salary and other benefits should be calculated into months as per the work plan and personnel schedule.

A.3.	Instructors: The Instructors will be full time employees of the training provider. The salary and other benefits should be calculated into months as per the work plan and personnel schedule.

A.4.	Tools and equipment cost: This cost includes the rental and depreciation of the tools and equipment used during the training programs.

A.5.	Training materials cost: This includes the cost of daily consumable materials to be used for the practical as well as theory classes throughout the training.

A.6.	Group Accidental Insurance cost: This includes the amount of premium for Group Accidental Insurance of all the trainees for the period of three months.

A.7.	Logistic and administrative cost: This may include all rent and utilities cost such as water, electricity, and communication etc. related to the training's delivery.

B.	Reimbursable Cost

B.1	Tiffin expense: The Tiffin expenses will be provided by the TPs to the individual trainees at the rate of NRs.50/day (up to 65 days only) at the end of every month in presence of the CTEVT Province-2 staff and it will be reimbursed by the office as per the voucher.

B.2	Skill Test Fee: Training providers after completion of the training events will submit the record of the trainees appearing the skill test of level-1 through filling up the skill test forms and the cost of skill testing will be paid to the training provider based on the vouchers/bills as per actual basis